ARIAFLOW
Built by
Studio Aria
Studio Aria also develops software and web-based applications, including AriaFlow: rental management for golf cart businesses, built in San Pedro, Belize.
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14-day free trial. No card, no contract — we set your account up and walk you through it.
BUILT IN SAN PEDRO, FOR SAN PEDRO
Know where every cart is, and who owes you for it.
AriaFlow replaces the ledger, the whiteboard and the three people you have to ask. Check a cart out in under a minute, take a deposit, see what is due back today, and find out at the end of the month what you actually earned.
IF ANY OF THIS SOUNDS FAMILIAR
- Two customers were promised the same cart.AriaFlow refuses the second booking. Not with a warning someone can click past — the database itself will not store two rentals of one cart over the same dates.
- A cart came back scratched and nobody can prove it left clean.The cart's condition is recorded at checkout and again at return, side by side on one screen, each against the staff member who wrote it.
- You cannot say how much is owed to you right now.Outstanding balances are on the dashboard, per rental and per customer, updated as payments land.
- Deposits get counted as income, then have to come back out.A deposit is held, never counted as revenue, and returned at the end of the rental. Your revenue figure is revenue.
- A cart needing repair went out anyway.Send it to maintenance at the moment of return and it cannot be rented again until someone says the work is done.
- You do not know which staff member voided that payment.Every action records who did it. Nothing is deleted — a void keeps the payment, the reason and the name.
THE WHOLE COUNTER, NOT JUST THE BOOKING
A walk-in customer, from arrival to the money reaching your reports, is one path through one system.
- 1They walk inFind them by name or phone, or add them in seconds. AriaFlow numbers the record for you.
- 2A cart goes outPick the cart, the dates and the rate — which fills itself in from that cart's own rate card. Take a part payment and a deposit on the same screen, with a running total beside you.
- 3It comes backCondition, damage, late fee, the deposit returned, and the cart's next status. One screen, one save.
- 4The books agreeRevenue by day or month, cash by payment method, what is still owed, and every action attributed to the person who took it.
EVERYTHING ARIAFLOW DOES
All of it exists today.
Nothing on this page is planned, in progress, or coming soon.
The counter
The screens your staff live in.
- Checkout on one screenCustomer, cart, dates, rate, deposit, condition and the first payment — with the total updating beside you as you work. No wizard, no six steps.
- Rates that fill themselves inEach cart carries its own hourly, daily and weekly rate. Pick the cart and the rental type and the price is there, still editable if you are doing someone a favour.
- Returns that finish the jobCondition, damage and its charge, late fee, cleaning, the deposit back, the balance settled, and where the cart goes next — all applied together.
- Reservations as a calendarCarts down the side, days across the top. Confirm, cancel, mark a no-show, or check a booking in and turn it into a rental with the details already filled.
The money
Where most rental businesses lose track.
- Deposits are not revenueA deposit is held, shown separately from the balance, and returned at the end. The reconciliation shows revenue, deposits taken and deposits returned as three separate lines.
- Nothing is deletedA wrong payment is voided with a reason, and both the payment and the reason stay on the record. Refunds are recorded, not erased.
- Balances you can act onWhat is outstanding, per rental and per customer. Overpayment becomes customer credit rather than a negative number nobody understands.
- Reports over a real periodThis month, last month, last 30 days or any range you type. Revenue by day or month, cash by payment method, fleet utilisation, maintenance cost.
The fleet
Twenty carts is too many to hold in your head.
- One status per cart, worked out not typedAvailable, rented, reserved, in maintenance, damaged or retired. A cart going out becomes rented on its own; a cart coming back becomes available unless damage says otherwise.
- Double booking is impossibleNot discouraged — impossible. The database refuses to store two overlapping rentals of one cart, so two staff booking at the same instant end with exactly one booking.
- Maintenance that blocks rentalReport a fault from any account. Schedule it, cost it and close it. While it is open the cart cannot go out by accident.
Your staff
Four roles, enforced in the database rather than by hiding buttons.
- Owner, manager, employee, mechanicAn employee works the counter: customers, bookings, rentals and payments. A mechanic works the workshop: maintenance and the condition of a cart. Owners and managers run the place.
- Invitations, not shared passwordsAdd a staff member by name, email and role. They set their own password — no owner ever sets, sees or holds a member of staff's password.
- An activity log that names peopleEvery rental, payment, void, status change and correction records who did it and when, and links back to the record. It cannot be edited or deleted, by anyone.
- Your data is only yoursSeparation between businesses is enforced by the database on every single query. If the application were removed entirely, one business still could not read another's data.
PRICING
Priced by the size of your fleet
Because that is what makes a rental business bigger. Every plan starts with a 14-day free trial — no card, and no contract to get out of.
Starter
A single location getting off paper.
Talk to us
- Up to 10 carts
- 2 staff accounts
- Rentals and checkout
- Customers
- Payments and deposits
- Reservations calendar
- Basic reports
Business
A growing fleet with staff you need to keep track of.
Talk to us
- Up to 50 carts
- Unlimited staff accounts
- Everything in Starter
- Maintenance tracking
- Full financial reports
- Activity log — who did what, when
- Staff roles
Pro
Larger operations, or more than one site.
Talk to us
- Unlimited carts
- Unlimited staff accounts
- Everything in Business
- Multiple locations
- Priority support
- Custom workflows
- Integrations
Prices are not published yet. Ask and you will get the current figure, in Belize dollars, from a person.
WHAT IT DOES NOT DO YET
Worth saying plainly, so nothing is a surprise after you have moved your business onto it. AriaFlow has no online booking for your customers, no automatic reminders by WhatsApp or email, no card processing, no digital signatures, and no GPS tracking. It is the system your staff use at the counter.
If one of those is the thing you actually need, tell us when you get in touch — it is better to know before you switch than after.
